A company must have a physical address which is called a registered office. This address must be declared to the Trade and Companies Register. But to do this legally, there are a few procedures to follow. First, note that the registered office can also be designated as an administrative address to define the legal domicile of a company.
The formalities of the transfer of the registered office
The location of the registered office is mentioned in the statutes of a company as soon as it is created and its declaration must be legal. However, if the registered office of a limited liability company is to be changed, various legal formalities must be carried out for this transfer. Throughout the life of a company, the registered office can be moved by unanimous decision of the shareholders. A change of registered office also means a change in the articles of association. This change must generally be reported to the registry. If you have an LLC company, you can contact Le Blog Du Dirigeant to help with this process. You should also know that the decision to change the registered office must be made by the partners’ meeting. Once this is done, the transfer of the registered office must be formalised in the minutes.
Publish a notice of change in the journal of legal notices
The change of registered office must be published in the journal of legal notices in order to be enforceable against third parties. The different publication requirements vary according to the type of operation. The procedure differs according to the change in the same district. For the transfer of the registered office to another area, the publication must be made in a newspaper authorised to publish legal notices in the former district, as well as in that of the new one, or only one of the two, depending on the case.
Complete a declaration of change with the National Company Register
Completing a change declaration form with the National Company Register is a step to be taken when changing the registered office of a limited liability company. In order to declare the new registered office with the National Company Register, it is necessary to complete a declaration of change of a legal person. This declaration can be downloaded from an official National Company Register website. In this declaration, the date, the nature of the change as well as the new address of the registered office must be indicated. All necessary information about the company (name, legal form, identification number, etc.) must also be provided.